This page is a good starting point if you want to use Google Drive but aren’t sure how. For more help, see:

You can also contact the Help Desk at help@lafayette.edu or (610) 330-5501.

How do I use Google Drive as a professor?

The recommended way to share files with your students is to use Moodle. If you prefer to use Google Drive, the first step is to upload your folder to Google Drive.

After you’ve uploaded your files, follow the “Share folders in Google Drive” instructions to share the folder with the students in your course. Remember to share it with their Lafayette email accounts.

How do I access a shared folder in Google Drive?

To access files and folders that have been shared with you via Google Drive, log in to Google Drive with your Lafayette account, and navigate to the folder in question. The first place you’ll want to look is the “Shared with me” tab found in the left sidebar.

If you cannot find the folder, make sure that:

  1. You are logged in with your Lafayette NetID (e.g. ballyc@lafayette.edu) and password, not your personal Gmail account.
  2. The folder is shared with you. You may need to contact the owner of the folder (e.g. your professor, your division head) and request access.

Can I sync Google Drive to a folder on my desktop?

If you want to view your Google Drive files as a folder on your computer, like a mounted Samba file share, you need to set up File Stream.

How can I move files/folders between different Google Drive accounts?

The domain of a Google Drive account is the part after the ‘@’ symbol. For example, the domain of your Lafayette account is ‘lafayette.edu’, while the domain of a personal Gmail account is ‘gmail.com’.

Transferring Google Documents Within the Same Domain

To move Google Documents (Docs, Sheets, or Slides) between two Google Drive accounts with the same domain — for example, two different Lafayette accounts — follow the instructions in the Google support article “Make someone else the owner of your file”.

Note that this method only works for Google documents, not for regular files like images or Word Documents.

Transferring Regular Files, or Transferring Documents Between Domains

One approach is to share the files with the target account (follow instructions in “Google Drive: Sharing Files and Folders”). In the case of Google documents (Docs, Sheets, or Slides), this will preserve comments and document history. However, it will not actually transfer ownership of the files, nor move them to the target Drive.

A more flexible approach is to download the files (“Google Drive: Downloading Files and Folders”) and then upload them (“Google Drive: Uploading Files and Folders”). This will transfer ownership, and move the the files to the target drive. However, any Google documents will be converted to their Microsoft Office counterparts (Google Docs to Word Documents, Google Sheets to Excel Spreadsheets, and Google Slides to PowerPoint Presentations).

If you are transferring large amounts of data via downloading and uploading, it is highly recommended that you use File Stream to upload rather than the web interface.