Moving your files and folders from the P Drive to Google Shared drives involves a few simple steps and can be completed in a browser window. See Google Drive Migration Workflow for step-by-step instructions on planning and implementing a transition from the P Drive to Google Shared drives.

Step-by-step migration instructions

Moving files on a PC

  1. Any College-owned Windows PC should already have your P Drives mounted. You also can use a library or lab computer to complete the migration.
  2. Open your Lafayette Google Shared drive account in a browser window. Select “Shared drives” from the left-hand menu. (See Google Drive Migration Workflow for recommendations on the organization and planning of departmental Shared drives.)
  3. Click [+New].
  4. Name the Shared drive and click [Create].
  5. Double click to open the new Shared drive you just created and you should see “Drop files here.”
  6. Open your P Drive and select the file(s) or folder(s) you want to add to Google Shared drives.
  7. Click and drag the files into your Google Shared drive or sub-folder  within it. You will see a progress bar and then “upload complete” when it has finished uploading the files.
  8. If there is a problem with a file, you may see an “Upload problems” dialog box. Click the [Cancel] button – this will only cancel the upload of the named file.

Moving files on a Mac

  1. On a Mac computer (either personal or College-owned), you can use SMBMapper to mount your P Drives.
  2. Open your Lafayette Google Shared drive account in a browser window. Select “Shared drives” from the left-hand menu. (See Google Drive Migration Workflow for recommendations on the organization and planning of departmental Shared drives.)
  3. Click [+New].
  4. Name the Shared drive and click [Create].
  5. Double click to open the new Shared drive you just created and you should see “Drop files here.”
  6. Open your P Drive and select the file(s) or folder(s) you want to add to Google Shared drives.
  7. Click and drag the files into your Google Shared drive or sub-folder  within it. You will see a progress bar and then “upload complete” when it has finished uploading the files.
  8. If there is a problem with a file, you may see an “Upload problems” dialog box. Click the [Cancel] button – this will only cancel the upload of the named file.

Other information about using Google Shared drives can be found on the Google Drive help page.

Additional Questions:

Can I access my files stored on Google Shared drives from my computer?

Yes, you can access your Google Drive, both My Drive and Shared drives, from your computer by installing Drive File Stream.

Will the files and folders look different in Google Drive?

While the styling of Google Shared drives is different from the P Drive, the files and folders will have the same names and remain the same file types. The date and time of move are stored as the last modified date for all files.

Can I continue to work on my computer while files are moving from P Drive to Google Shared drives?

Yes! The length of time required to migrate is dependent on the number and size of the files you are moving. If you have databases, video files, or a very large number of files, the process will take longer. A general guideline is 2-3 GB per hour.

What if I get an error message?

If there is a problem moving a file, you will see an “Upload problems” message listing which file(s) had issues moving. Click [Cancel]  to cancel the upload of that file – the remaining files will continue to copy. Once the upload is complete, go back and try moving that file again. It should upload without errors.

Can you store non-Google files on Google Drive such as PDFs or Word Documents?

Yes, you can store any electronic file on Google Drive. Microsoft office documents (Word, Excel, Powerpoint) can be left in their original format or converted into the Google equivalent (Google Docs, Google Sheets, and Google Slides respectively). In the Google format, the files are edited in the browser.

If you prefer to continue using the Microsoft version of the files, you can either open, edit, and save as Microsoft Office files in Google Drive or open via Drive File Stream into Microsoft applications. See Work with Microsoft Office files for more information.

What is the difference between Google My Drive and Google Shared drives?

  • My Drive – used for storing personal documents and files
  • Shared drives – used for storing documents and files to be shared among colleagues or teams and that should not be owned by any one individual

Further information about using My Drive and Shared drives can be found on Google Shared drives and My Drive Differences.

Moving Large Files

  • Trying to move extremely large files or folders may result in unexpected failure. If you have trouble transferring large folders, try transferring smaller chunks one at a time. If you continue to have issues, contact your ITS migration liaison or the Help Desk if you have not yet been assigned a liaison.
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