This page outlines how faculty, staff, and students can access and install Office 365 on personal devices only (e.g., personal computers, laptops, phones, etc.). The process is different for College-owned equipment.
Office 365 Services for Students, Faculty, and Staff on Personal Devices
Lafayette College offers select members of the campus community Microsoft Office for their personal device(s) free of charge. This includes the latest version of the Office productivity suite - Word, Excel, PowerPoint, OneNote, and OneDrive. You will be able to access both the web version of the applications as well as download and install the suite on your personal device. In addition, the College's Office 365 resources allow for the following:
- Installation on up to 5 compatible PCs or Macs
- Installation on up to 5 iOS and Android devices
- 1 TB of storage through OneDrive
- Download from your app store, sign in with your account after you’ve signed up (see below).
How do I get Office for free?
- Visit Office.com and click "Sign in."
- Enter your Lafayette email address.
- If you are prompted to select "Work" or "Personal," select "Work." Otherwise, enter your Lafayette NetID and password.
- Once completed, you will have access to Office 365 services as well as the option to install the Office suite.
Note: You may need to wait a few minutes or refresh the page before all services are activated on your account.
What is Office 365? Is compatible with Office 2016? What’s the difference?
Office 365 is an umbrella of services provided by Microsoft, which includes web versions of the Office suite (e.g., Word, Excel, Powerpoint), OneDrive, and allows for the installation of the latest Office suite on your personal device(s). You may choose to use the web version or the installed version of the suite, but your documents can be opened in both interchangeably.
How do I access Office 365 applications after creating my account?
If you chose to install the local version of the suite, you can use the applications just as you would prior versions by launching them locally. Online versions of the applications, as well as OneDrive access, is coordinated through the landing page at Office.com.
What if I already have an Office 365 account?
If you already have a personal account registered to a non-Lafayette email address, then you can continue to use it as you normally would.
However, if your personal account is tied to a Lafayette email address, you will be presented with the option to log in to your “Personal” or “Work” account. Selecting the “Work” option will allow you to access the services available to Lafayette College students, faculty, and staff. Selecting the “Personal” account will allow you to use Office 365 as you had previously.
Can I migrate my personal data to my Lafayette account?
If you have data that resides in an Office 365 personal account, and would like assistance migrating it to your Lafayette account, please contact firstname.lastname@example.org or (610) 330-5501.
When will Office 365 be available on College-owned computers?
Currently, it is installed in the public access computers in Skillman Library, Kirby Library, and the ITS public labs in Pardee and Farinon. Office 365 will be installed on all academic labs and newly issued College-owned computers during the summer of 2017.
What happens when I graduate or my Lafayette account is deactivated?
Student access will typically end around January 31 of the year following graduation. Faculty and staff access will cease immediately upon deactivation of one's Lafayette credentials. Files stored on OneDrive will need to be saved elsewhere. Please contact the Help Desk for advice or assistance.
How can I access Office 365 online?
You can access the online suite of Office applications (e.g., Word, Excel, PowerPoint) by logging in to Office.com. You may download and install the Office suite from this location as well.
What is OneDrive and how do I set up an account?
OneDrive is Microsoft's service for hosting files in the cloud. It is similar to GoogleDrive and Dropbox, but with the familiarity and feature set of Microsoft Office. After completing the steps above to access your account, you will have access to OneDrive automatically, which is accessible through Office.com. Note, like GoogleDrive, OneDrive is not backed up by Lafayette College so deleted files can't be restored.
Can I share OneDrive documents?
You can easily share and collaborate on Office documents stored in OneDrive as well as directly withint the web and local versions of the Office suite. Documents can be shared with people both within and outside of Lafayette College. Simply click the “Share” button and enter a valid email address.
Faculty and staff are reminded data containing personal, proprietary, or regulated information should never be stored in OneDrive. Rather, such data should be stored on a Lafayette network drive (e.g., P-Drive or U-Drive). If you are unsure about the sensitive nature of the information you are storing, it should be stored on a Lafayette network drive. Please review the Data Stewardship Policy for more information.
How do I access my OneDrive documents from a Lafayette computer lab or in a Smart Classroom?
We recommend using the following methods to access your OneDrive documents from Lafayette lab and classroom computers:
Log in to Office.com and click OneDrive. From here you can open any document stored in OneDrive.
Installed Office applications
- On a PC, open any Office 2016 application and click the Sign-In button.
- On a Mac, click File > Open then Sign-in. Once signed in you will be able to access your OneDrive documents by clicking File > Open and selecting OneDrive from the list of locations.
OneDrive sync client
You can access your OneDrive files using the OneDrive sync client. Once signed into the client, you can move or copy your files from OneDrive to your computer’s hard drive, external drive, or Lafayette Network storage (e.g., P-drive). If you use the sync client on a shared computer, such as in Skillman Library, please note the sync may take awhile to complete depending on the total size of the files in your OneDrive.
- Windows 10 comes preinstalled with the OneDrive client. Open it from the Start Menu and sign in with your account. OneDrive will appear in Windows Explorer so you can move your documents to your desired location.
- Mac users can install the OneDrive sync client from the App Store. Once installed, sign in using your account. OneDrive will appear in the Finder and you can move your documents to your desired location.
- In other version of Windows, you can install the OneDrive client from https://onedrive.live.com/about/en-us/download/. OneDrive will appear in Windows Explorer and you can move your documents to your desired location.
You may opt out of using the OneNote sync client and download your files from the web interface:
- Log in to Office.com and click OneDrive. Select your document(s) and click Download.
- Once downloaded, you can move them to your preferred location.