Google Contacts can be accessed by going to the G Suite dashboard (waffle) in the upper right hand corner of the Gmail interface and selecting “Contacts”. Within Contacts, you will see all of your contact lists (labels) that you have manually created as well as some additional groups of contacts such as “Directory” and “Emailed Contacts”.

Directory

The “Directory” is a list of all members of Lafayette that is searchable and allows for sending emails simply by clicking their email address. People listed in the Directory will also auto-populate in Gmail as contacts when typing their name or Lafayette NetID.

Emailed Contacts

The “Emailed Contacts” list was automatically generated for every user during the migration from Zimbra to Gmail and contains the name and email of every person that you emailed or received email from in the past. If you do not want to keep this list of contacts, you may delete it by hovering over the list and clicking the trash can icon.
Delete "Emailed Contacts" by clicking the trash can icon.

You will then be presented with the option to keep all the contacts and delete the label “Emailed Contacts” or to delete all the contacts as well as the label. If you want to prevent Gmail from maintaining and adding to this list, you will want to select the second option. Note that this will prevent these contacts from auto-populating in your email once they are deleted from your list of contacts unless they are part of another contact list or in the Directory.

Contacts on Smartphone and Computer

When setting up Gmail on your smartphone or computer email client such as Mac Mail or Outlook, you have the option to also add Contacts to those devices. This will pull in all the contacts in Google Contacts including Emailed Contacts unless you have deleted that list using the previously mentioned instructions.  Many smartphones also allow the option for allowing the addition of the Directory often referred to in the Contact Group Settings as “Global Address List” to your phone/computer contact list.

Sharing a Contact List

Unlike Zimbra, Google Contacts does not allow for the sharing of a particular contact list (label) with another person. One way to share a list of contacts is to export the list and send it to another person to import into their Google Contacts list.

  1. Under “More” in the side menubar, select “Export”
    Export a contact list
  2. Choose the contact list you wish to export from the dropdown list of contact lists as well as the appropriate file type for the program into which the list will be imported (Gmail, Outlook, Mac Mail)
    Choose the appropriate contact list and file type
  3. Email or share the export file via Google Drive. The recipient can then choose the “Import”option in the Google Contacts sidebar menu to upload the .csv file.