How much storage will I have?
- Google My Drive: 10GB storage allocation for all Google Workspace storage beginning with the Class of 2027.
- Google Shared Drive: By request only; contact the Help Desk at help@lafayette.edu.
How much storage am I using?
- To see a summary of your Google Workspace storage usage, visit: https://drive.google.com/settings/storage
- To review a list of your files and to mark any for deletion, visit: https://drive.google.com/drive/quota
Managing Data in Google Drive
- Delete data in Google Drive and Gmail that is no longer needed, which includes duplicate data (files or threaded conversations that are no longer needed).
- Working with large amounts of videos or images:
- Audio/video files should be stored in your Kaltura My Media account or on a personal storage device (e.g., an external hard drive).
- Images can be saved onto a personal storage device (e.g., an external hard drive).
- Working with faculty on large research data projects:
- Reach out to your faculty research advisor and ask them to set up a Shared Drive where data can be stored.
- Research should not be stored and shared out of personal Google Drive (e.g., Google My Drive).
What if I exceed my quota?
You can reduce your data storage by using the suggestions mentioned above in “Managing Data in Google Drive” or transfer data to another means of storage (See “Can I transfer data to another means of storage” below).
What counts toward my storage data quota?
- Email
- Including attachments
- Including trash
- Google Drive
- Including trash
- Google Photos
Can I transfer data to another means of storage?
- Students may transfer data to a personal Google account using Google Takeout.
Process for Managing Inactive User’s Data Prior to Deletion
- ITS will add the file label “To Be Deleted” to all files shared from an inactive user; see the label:
- Search for files with the label:
- Navigate to: https://drive.google.com
- Select the [Advanced Search] button to the right of the search bar at the top.
- Scroll to “Labels” and select the “Search labels” search bar.
- Select the “To Be Deleted” label from “All available labels”.
- Review the list of files that have the label “To Be Deleted”.
- You may notice that some files have been shared with multiple people (i.e., the inactive user has shared a file with multiple users). See “What should I do if a file is shared with multiple people?”.
- Make copies of any files you wish to save before they are deleted by selecting “File” then “Make a Copy”. Note: Media files will need to be downloaded and then uploaded to an appropriate My Drive/Shared Drive.
What should I do if a file is shared with multiple people?
When reviewing the list of files labeled “To Be Deleted”, you may notice some files are shared with multiple people (i.e., the inactive user has shared a file with multiple users). For those files, we suggest reaching out to the other individuals to determine if the files should be deleted or moved into an appropriate Shared Drive to give multiple people access to the file(s). For information on creating Shared Drives, see our help documentation on Getting Started with Google Shared Drives.