Managing your Calendar

Google Calendar allows you to control the level of access others have to your calendar from simply viewing your free/busy schedule to having full delegate access to respond to invitations, create and edit events, and share your calendar with others.

Delegate your calendar

You can give others full permission to administer your calendar, this should be done with caution.

  1. On your computer, open Google Calendar.
  2. On the left, find the “My calendars” section. You might need to click it to expand it.
  3. Point to the calendar you want to share.
  4. Click More and then Settings and sharing.
  5. Under “Share with specific people,” click Add people.
  6. Enter your new delegate’s email address.
  7. Under “Permissions,” click Make changes and manage sharing.
  8. Click Send.

Note: Your delegate will see your calendar on the left under “My calendars.” If they create an event on your calendar, the invitation will come from you.

Create a new calendar to share

You can create a new calendar and invite other people to view or edit it. When you create an event, you’ll see an option to choose which calendar to add the event to.

  1. On your computer, open Google Calendar. You can’t create or share calendars from the Google Calendar app.
  2. On the left, next to “Other Calendars,” click Add Addand then Create new calendar.
  3. Add the calendar name.
  4. Click Create calendar.
  5. On the left, click the name of your new calendar.
  6. Add people and click Send.If someone isn’t already added, under “Share with specific people,” click Add people.

Note: If you shared your calendar with an individual email address, they’ll see your calendar in their “Other calendar” list. If you shared your calendar with an email group, they’ll see the calendar in their “Other calendars” list once they click on the link in the email invitation from Google Calendar.

Change your calendar privacy settings

The level of privacy can be set at both the Calendar level and the event level.