You can share your calendar with those inside and outside of Lafayette.

Sharing your Calendar with Others

Share you calendar with specific people

  1. Go to Google Calendar
  2. On the left in the My calendars section, hover over the calendar you wish to share
  3. Click the three dots (More) then “Settings and sharing”
  4. Under “Share with specific people,” click Add people
  5. Enter the email addresses of the people you wish to share the calendar with

Create a new calendar to share

  1. Go to Google Calendar
  2. Click the symbol next to Other Calendars on the left and choose “Create new calendar”
  3. Enter a Name and complete the other fields as desired, click Create calendar
  4. Follow the above instructions for sharing the calendar with others
    1. Be sure to set the Access permissions to the appropriate level (i.e. Make changes to events, etc)

Share your calendar with everyone at Lafayette

  1. Go to Google Calendar
  2. On the left in the My calendars section, hover over the calendar you wish to share
  3. Click the three dots (More) then “Settings and sharing”
  4. In the “Access permissions” section, check “Make available for Lafayette College”
  5. Select the appropriate setting:
    1. Find all event details: People will be able to see all the details of your calendar events unless you mark them as private on the event level
    2. Find only free/busy (hide details): People can find when your time is booked or free but they can’t find names or details of your events

Delegate your calendar

You can give others full permission to administer your calendar, this should be done with caution.

  1. Go to Google Calendar
  2. On the left, find the My calendars section. You might need to click it to expand it.
  3. Point to the calendar you want to share.
  4. Click More and then Settings and sharing.
  5. Under “Share with specific people,” click Add people.
  6. Enter your new delegate’s email address.
  7. Under “Permissions,” click Make changes and manage sharing.
  8. Click Send.

Note: Your delegate will see your calendar on the left under “My calendars.” If they create an event on your calendar, the invitation will come from you.

Add a Google Calendar to your Calendar

To add another Lafayette Google Calendar to your own Lafayette Google Calendar, navigate to calendar.google.com and click [Add calendar], located directly above your list of calendars on the left hand side. Type in the name or email address of the Lafayette College person you would like to add to your calendar. If the person has shared their calendar with you, you will see the appropriate level of access to their events.

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