To Google Meet is a video conferencing tool available for impromptu video calls as well as scheduled calls using Google Calendar or Gmail.

Start a Google Meet Meeting

Schedule a Meet in Google Calendar

  1. Go to calendar.google.com, log in with your Lafayette credentials, and click the appropriate day and time to create your meeting
  2. If you invite another person in the “Add guests” section, video conferencing will automatically be added to the event. Or click “Add video conferencing” 
  3. Select “Google Meet” under the Add Conferencing section
    Click "Add video conferencing" when creating a Calendar event to add Google Meet information.
  4. A meeting URL and meeting code will automatically be generated
  5. To add people, click the Add Guests” field and type in the names or emails of the guests
  6. Click Save
  7. Click Send to send the invitations to the guests

Guests will receive an email with the event information and a link to the video meeting. They also will see the event details, including the link to the Google Meet, in their Google Calendar.

Start a meeting from a browser

  1. In a web browser, go to meet.google.com, logging in with your Lafayette credentials
  2. Click “Join or start a meeting”
  3. You will be prompted to name the meeting or leave the name blank
  4. Click Continue and then Join now in the next window
  5. A window will appear with the option to “Copy joining info” that can be emailed or texted to participants, or “Add people” where participants can be added manually
    Add others to a Google Meet from a browser
  6. Adding people by name or email will prompt you to send them an invite with the meeting information

Joining a Google Meet Meeting

Join from a Google Calendar event

  1. In Google Calendar, click the event you wish to join.
  2. Click “Join with Google Meet” or “Join by phone” depending on the nature of the call.

Join from a browser

  1. In a web browser, go to meet.google.com, logging in with your Lafayette credentials
  2. Select the meeting from your list of scheduled events or click “Join or start a meeting”
    Join Google Meet from a browser by clicking on a scheduled meeting or starting a new one
  3. Click “Join Meeting”

Join with a meeting link URL

  1. Click the meeting link sent to you in an email or other method
  2. Follow the onscreen prompts to join the meeting

Google Meet Options

Share your screen

You can choose to share your entire screen or a specific window.

Present your screen:

  1. Join a video meeting
  2. Along the bottom of the screen, select the present now icon, a box will pop up with the options to present your entire screen, a specific window, or an individual tab if using Chrome
    Red box around "present now" icon in Google Meet controls
  3. To stop presenting, click Stop Presenting.

Record a Meet

You can record your Google Meet for people to view later. Note that the recording will include the main window, participant filmstrip, screen sharing, and a chat transcript. The recording will be saved in the meeting owner’s Google My Drive and a link to the file will be added to the calendar event if the meeting was part of a calendar invitation.

To start and stop a recording:

  1. Join a video meeting
  2. Click More > Record meeting
  3. The recording will start and other participants will be notified that the recording has begun
  4. To stop the recording, click More Stop recording
  5. You will be asked to verify that you want the recording to stop

The file of the recording will appear in the meeting organizer’s Google My Drive about 10 minutes after the meeting ends. An email with the recording link will be sent to the meeting organizer and the person who started the recording. The URL will also be added to the calendar entry if the meeting was part of a calendar invitation.

Share documents and files

If you are using Google Calendar to create your Google Meet meeting, you can also link to or attached files to the calendar invite that will be available to all invitees.

  1. Click the appropriate day/time in Google Calendar and set up the details of the event
  2. Click More options in the bottom right corner
  3. The next window will allow you to add a description as well as attach files (either Google files such as Docs or Slides or files external to Google Drive)
    Attach files and Google Docs to a calendar event

Use the Chat feature in Google Meet

The chat feature allows participants to message one another and share links to Google Drive files or folders. The chat icon is in the bottom-right corner of the screen once the meeting has begun.

Red box around the "Chat" button in Google Meet

Change screen layouts

Meet automatically switches the screen layout to display the most active content or participants (e.g. a shared screen or whomever is speaking).

Additional layout options:

  • Auto – Meet chooses the layout for you
  • Tiled – Shows up to 16 video feeds in equal size when there is no presentation. If there is a presentation, it fills the window with up to 3 participants on the side in a row.
    • At the bottom, you will see a slider to adjust the number of tiles on the screen.
  • Spotlight – The presentation, active speaker, or pinned feed fills the window
  • Sidebar – The active speaker or presentation fills the window with additional participants on the side.

To change the layout:

  1. At the bottom of the Meet window, click the vertical ellipses and select “Change layout”
  2. In the Change Layout box, select the layout you want to use on your computer.

Pin a participant

You may want to ‘pin’ a participant to spotlight them in the screen layout. Click the pin icon in the participant’s thumbnail image to pin them to the top of the list. You can unpin them by clicking the pin icon again.

Additional Information

Use a phone for audio

You can use a phone for audio in a video or voice call in Google Meet. Instructions for different situations can be found on Google’s Instructions for Joining by Phone.

Invite Students from a Class to a Google Meet

To add students to a scheduled Meet session via Google Calendar or to add them to an impromptu meeting, you can use your class Google Group (see Google Groups for Courses) in the Add Guests section.

Student Guide to Google Meet

A good resource to share with your students is the Student Guide to Google Meet. It includes information about joining and using Google Meet.

Mute a participant's microphone

If you are experiencing feedback or background noise or want to limit who can speak during a Meet, you can mute other people’s microphone. To mute, hover over the volume icon by the person’s thumbnail and click [Mute].

Note:

  • For privacy reasons, you cannot unmute another person.
  • To mute/unmute yourself, click the [Mute] button at the bottom of the video window.
  • Phone participants can dial #6 to mute or unmute themselves.

Use live captions in a video meeting

To better follow what’s being said in a video meeting, you can turn on machine generated captions. At the bottom of the Meet window, click the CC button. The captions are turned on only for yourself and not other participants in the meeting.

Red box around the CC button in Google Meet controls

Live stream a video meeting

Live stream

You can add “view-only” live streaming to any event up to 100,000 people. The meeting information is shared via a URL with any guests added to the event or in a separate view-only event. Guests joining via the live stream link cannot participate in the meeting. There can still be ‘regular’ participants in the meeting and the meeting can be recorded.

Note: Only guests with Lafayette email addresses can view a live stream.

Add a live stream to a Calendar event

  1. Follow the steps for creating an event with conferencing
  2. Next to Join with Google Meet, click the Down arrow and then “Add live stream” at the bottomClick "Add live stream" to add live streaming to a Google Meet
  3. To share the live stream URL, click Copy and share with relevant parties
  4. Click Save

Start and stop a live stream

Any participant in the meeting who is in the Lafayette domain can start or stop the live stream.

  1. Join the video meeting from Google Calendar
  2. Select More > Start streaming
    Join Google Meet, click "More" > "Start streaming" to begin live stream
  3. Verify that you want to start streaming – once started, you will see a red “Live” box in the upper-left corner
  4. To stop streaming, select More > Stop streaming
  5. Verify that you want to stop streaming

Watch a live stream event

People watching a live stream cannot participate in the meeting or with others watching the live stream.

To join a live stream:

  • Click the live stream link in the Calendar invite
  • Click the URL provided to them by the meeting organizer
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